AGM 2023: Join our Exec Committee!
- engrgrgs
- Jun 23, 2023
- 1 min read
Join us for our annual general meeting (AGM) on Friday 8th September. The AGM is a chance to have your say over the direction of the EnGRG for the coming year, and to stand for one of our executive committee positions. We are a friendly bunch and would love to welcome you on board the team.
Details on these positions and their associated responsibilities can be found below. If you have questions about a role, or if you would like to express your interest in standing for a position, please email us at: engrg.rgs@gmail.com.
The closing date for expressions of interest is Friday, August 25th, 5pm (BST).
Please note:
Everyone is welcome to attend our AGMs. Committee members do not have to be from a UK institution, and we encourage undergraduates, postgraduates, and early career researchers to stand for positions. The usual term for a committee position is three years for staff and one year for students (students can renew their role annually for a combined maximum of three years).
Available Positions - 2023
Chair
Description
The chair oversees the running of the research group and its objectives. They are expected to play a pro-active role in the life of the group, and ensure that the group works effectively for its members. The chair must be, or must become, a fellow of the RGS.
Responsibilities
Chair exec committee
Set targets and objectives for EnGRG
Organise guest speakers and oversee webinar series
Manage and host EnGRG activities
Ensure targets are achieved
Represent the EnGRG at bi-annual RGS Research Groups Sub-Committee meetings
Submit bi-annual reports on EnGRG activities
Mark student dissertations
Review and sign off on official documents
Where possible, attend sponsored RGS sessions
Term Duration
September 2023 to September 2026
Treasurer
Description
The treasurer oversees the finances of the EnGRG and ensures that the group operates responsibly, ethically, and transparently in its financial matters. The treasurer must be, or must become, a fellow of the RGS.
Responsibilities
Manage the research groups’ bank account. Review and report on any payments or deposits.
Oversee and sign off on expense claims and ensure transparency in financial reporting
Send a financial report to RGS by the 31st of October each year, included in which should be a photograph of a recent bank statement. A template for this can be found in the Research Groups’ Handbook. It should be sent to: rhed-1@rgs.org
Mark student dissertations
Represent the EnGRG, when needed, at bi-annual Research Groups Sub-Committee meetings
Assist in applications for funding for supporting EnGRG activities
Where possible, attend sponsored RGS sessions
Review and sign off on official documents, as needed
Where possible, attend sponsored RGS sessions
Term Duration
September 2023 to September 2026
Secretary
Description
The secretary oversees the scheduling of the executive committee meetings, collates the agenda, and keeps minutes of meetings. The secretary must be, or must become, a fellow of the RGS.
Responsibilities
Schedule exec committee meetings, including AGM
Collate and circulate the agenda for EnGRG meetings
Take and archive EnGRG meeting minutes
Monitor RGS communications and recirculate to exec members, if needed.
Send the minutes from the AGM and details of any committee changes to the RGS (rhed-1@rgs.org) by 31st October.
Represent the EnGRG, when needed, at bi-annual Research Groups Sub-Committee meetings
Periodically review the membership figures for the EnGRG.
Assist in applications for funding for supporting EnGRG activities
Mark student dissertations
Review and sign off on official documents, as needed
Where possible, attend sponsored RGS sessions
Term Duration
September 2023 to September 2026
Communications Officer (Website and Twitter)
Description
One of the most important and integral roles on the executive committee team - we need someone who will help us promote the activities of our research group. This position is currently shared, and we are looking for someone to specifically help with managing the research group's website and Twitter accounts.
Responsibilities
Attend executive committee meetings
Liaise with the chair to identify communications strategies and needs
Publicise groups’ activities, awards and prizes, and available resources
Use Twitter, emails, etc. to notify members of meetings and crowd-source suggestions and contributions
Create and manage events listings for the EnGRG website
Book the RGS Zoom account for events
After recorded events, send out notifications over Twitter and email (egwg@jiscmail.ac.uk) informing people when the recordings are available, and where to find them
Send details of higher-profile activities to RGS, either directly over email or over Twitter.
Work to increase the equality, diversity and inclusivity of EnGRG activities
If necessary, participate in marking student dissertations and postgraduate papers
Where possible, attend sponsored RGS sessions
Term Duration
Minimum one year (ideally longer)
Communications Officer (Email)
Description
One of the most important and integral roles on the executive committee team - we need someone who will help us promote the activities of our research group. This position is currently shared, and we are looking for someone to specifically help with managing the research group's email account.
Responsibilities
Attend executive committee meetings
Liaise with the chair to identify communications strategies and needs
Publicise groups’ activities, awards and prizes, and available resources
Use Twitter, emails, etc. to notify members of meetings and crowd-source suggestions and contributions
Create and manage events listings for the EnGRG website
Book the RGS Zoom account for events
After recorded events, send out notifications over Twitter and email (egwg@jiscmail.ac.uk) informing people when the recordings are available, and where to find them
Send details of higher-profile activities to RGS, either directly over email or over Twitter.
Work to increase the equality, diversity and inclusivity of EnGRG activities
If necessary, participate in marking student dissertations and postgraduate papers
Where possible, attend sponsored RGS sessions
Term Duration
Minimum one year (ideally longer)
Awards Co-ordinator (Undergraduate Awards)
Description
This is an important job and a key way in which we can support undergraduates, postgraduates, and early career researchers in building their energy geographies careers.
Responsibilities
Attend executive committee meetings
Work with committee members to plan the awards offering provided by the EnGRG (undergraduate, masters, PhD)
Keep awards processes to schedule to ensure the timely advertisement, marking and announcement of awards
Convene with the communications officer to ensure that the awards are advertised across EnGRG channels – includes a blog post on the website, emails and Twitter
Think of ways to enhance engagement with our awards – beyond Russell Group universities, and beyond strictly geography departments
Notify the RGS when new applications for awards are opened (with description of award)
Allocate markers/judges for different awards
Plan and review the assessment criteria used to judge awards
Plan awards ceremony (if applicable)
Define and organise awards prizes – should not exceed a combined total of £150 per award category, and should ideally focus on helping to support applicants career progress in some way, or promote the field of energy geographies
Announce winners of dissertation prize, email them their feedback and certificates, including their supervisors in email.
Inform unsuccessful candidates of the outcome
Work to increase the equality, diversity and inclusivity of EnGRG activities
Participate in marking student dissertations and postgraduate papers
Where possible, attend sponsored RGS sessions
Term Duration
Minimum one year (ideally longer)
Early Career Researcher (ECR) Representative
Description
Supporting ECRs is a key part of the EnGRG's work. If you are an ECR and have ideas for how we can better support our ECRs, then get involved!
Responsbilities
Attend executive committee meetings
Promote interests of ECRs in research group meetings (potential to think of creative ways to engage and support ECRs within and through the groups’ activities)
Find ways to maintain connections with wider ECR community, and to canvas opinions
Collaborate with undergraduate and postgraduate representatives to plan events for building skills and showcasing ECR research (potentially including training workshops)
Communicate with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made
Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference
Work to increase the equality, diversity and inclusivity of EnGRG activities
Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)
Where possible, attend sponsored RGS sessions
Term Duration
Minimum one year
Postgraduate Researcher (PGR) Representative
Description
Supporting postgraduate energy researchers is a key part of the EnGRG's work. If you are a postgrad and have ideas for how we can better support our postgrads, then get involved!
Responsibilities
Attend executive committee meetings
Promote interests of postgraduate researchers in research group meetings (potential to think of creative ways to engage and support postgraduates within and through the groups’ activities)
Maintain connection with wider postgraduate community through the RGS’s Postgraduate Forum and other channels
Collaborate with undergraduate and ECR representatives to plan events for building skills and showcasing PGR research.
Organise and host EnGRG PGR session(s) at the annual RGS Mid-Term Conference (usually in April)
Communicate with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made
Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)
Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference
Work to increase the equality, diversity and inclusivity of EnGRG activities
Where possible, attend sponsored RGS sessions
Manage and award the bursaries for the mid-term conference (if, as a team, we decide to offer these bursaries again)
Term Duration
Minimum one year
Undergraduate Researcher (UGR) Representative
Description
Supporting undergraduate energy researchers is a key part of the EnGRG's work. If you are an undergrad and have ideas for how we can better support our undergrads, then get involved!
Responsibilities
Attend executive committee meetings
Promote interests of undergraduate researchers in research group meetings (potential to think of creative ways to engage and support undergraduates within and through the groups’ activities)
Maintain connection with wider undergraduate community through the RGS’s Postgraduate Forum and other channels
Collaborate with undergraduate and PGR representatives to plan events for building skills and showcasing UGR research.
Communicate with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made
Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)
Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference
Work to increase the equality, diversity and inclusivity of EnGRG activities
Where possible, attend sponsored RGS sessions
Manage and award the bursaries for the mid-term conference (if, as a team, we decide to offer these bursaries again)
Term Duration
Minimum one year
General Committee Member
Description
The purpose of this role is to give people the opportunity to get involved more directly (but also more flexibly) with the running of the EnGRG.
Responsibilities
Attend executive committee meetings
Volunteer assistance as needed in EnGRG initiatives
Work to increase the equality, diversity and inclusivity of EnGRG activities
Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference
Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)
Where possible, attend sponsored RGS sessions
Term Duration
Minimum one year
