Annual General Meeting
2021

Wednesday, September 8th
1pm - 2pm (BST)

 
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Join us for our annual general meeting (AGM) on Wednesday 8th September.

The AGM is a chance to have your say over the direction of the EnGRG for the coming year, and to potentially stand for one of our executive committee positions.


Details on these positions and their associated responsibilities can be found below. If you have questions about a role, or if you would like to express your interest in standing for a position, please email us at: engrg.rgs@gmail.com.

We are a friendly bunch and would love to welcome you on board the team.

The closing date for expressions of interest is Monday August 30th, 5pm (BST).

Please note: 

Everyone is welcome to attend our AGMs. Committee members do not have to be from a UK institution, and we encourage undergraduates, postgraduates, and early career researchers to stand for positions. The usual term for a committee position is three years for staff and one year for students (students can renew their role annually for a combined maximum of three years). 

 

Available Positions

From September 2021

Communications Officer

One of the most important and integral roles on the executive committee team - we need someone who will help us promote the activities of our research group. If you are a social media addict, then we need you!

Responsibilities:

  • Attend executive committee meetings

  • Liaise with the chair to identify communications strategies and needs

  • Manage communications over research group platforms (Twitter, Mailing list, YouTube, Website, Dropbox)

  • Moderate the EnGRG mailing list in co-operation with the secretary (comms officer leads)

  • Publicise groups’ activities, awards and prizes, and available resources

  • Use Twitter, emails, etc. to notify members of meetings and crowd-source suggestions and contributions

  • For each event/activity, at least two reminders should be sent out in advance (ideally, the first should go out 1+ week ahead of time, and the second should go out 2-3 days before). Depending upon the activity, these reminders should be sent out over the following mailing lists: egwg@jiscmail.ac.uk, eassn@jiscmail.ac.uk, crit-geog-forum@jiscmail.ac.uk, energyjustice@jiscmail.ac.uk, energy-management-net@jiscmail.ac.uk, energy-management@jiscmail.ac.uk. At least two tweets should be sent out advertising those activities ahead of time, too.

  • Post all news on the EnGRG website’s ‘latest’ page

  • Create and manage events listings for the EnGRG website, which should include RSVP options, requesting the following information: institution, country.

  • Book the RGS Zoom account for events as needed by contacting Emily Earnshaw at: rhed-1@rgs.org

  • After recorded events, send out notifications over Twitter and email (egwg@jiscmail.ac.uk) informing people when the recordings are available, and where to find them. The video editor (currently the chair) should notify the communications officer of when this has happened.

  • Send details of higher-profile activities to RGS, either directly over email or over Twitter (see Research Groups Handbook for more details).

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • If necessary, participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions

Equality, Diversity, and Inclusion (EDI) Officer

​A new position for 2021 - the Energy Geographies Research Group is looking to recruit an Equality, Diversity, and Inclusion Officer to champion inclusivity across EnGRG activities.

Responsibilities:

  • Attend executive committee meetings

  • Promote EDI within exec committee planning meetings and work to identify ways that equality, diversity, and inclusivity can be promoted through the work of the EnGRG

  • Review existing EnGRG arrangements for inclusivity (including processes for allocating awards, timings and content of webinars, and accessibility of website)

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Represent the EnGRG at bi-annual Research Groups Sub-Committee meetings when appropriate

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions

Awards Co-ordinator

New for this year, we are setting up our first ever awards co-ordinator position. This is an important job and a key way in which we can support undergraduates, postgraduates, and early career researchers in building their energy geographies careers.

Responsibilities: 

  • Attend executive committee meetings

  • Work with committee members to plan the awards offering provided by the EnGRG (undergraduate, masters, PhD)

  • Keep awards processes to schedule to ensure the timely advertisement, marking and announcement of awards

  • Convene with the communications officer to ensure that the awards are advertised across EnGRG channels – includes a blog post on the website, emails and Twitter

  • Think of ways to enhance engagement with our awards – beyond Russell Group universities, and beyond strictly geography departments

  • Notify the RGS when new applications for awards are opened (with description of award)

  • Allocate markers/judges for different awards

  • Plan and review the assessment criteria used to judge awards

  • Plan awards ceremony (if applicable)

  • Define and organise awards prizes – should not exceed a combined total of £150 per award category, and should ideally focus on helping to support applicants career progress in some way, or promote the field of energy geographies

  • Announce winners of dissertation prize, email them their feedback and certificates, including their supervisors in email.

  • Inform unsuccessful candidates of the outcome

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions

Postgraduate (PGR) Representative

Supporting postgraduate energy researchers is a key part of the EnGRG's work. If you are a postgrad and have ideas for how we can better support our postgrads, then get involved!

Responsibilities:

  • Attend executive committee meetings

  • Promote interests of postgraduate researchers in research group meetings (potential to think of creative ways to engage and support postgraduates within and through the groups’ activities)

  • Maintain connection with wider postgraduate community through the RGS’s Postgraduate Forum and other channels

  • Collaborate with undergraduate and ECR representatives to plan events for building skills and showcasing PGR research.

  • Organise and host EnGRG PGR session(s) at the annual RGS Mid-Term Conference (usually in April)

  • Communicate with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Where possible, attend sponsored RGS sessions

  • Manage and award the bursaries for the mid-term conference (if, as a team, we decide to offer these bursaries again)

Undergraduate Representative

We are keen to boost our offering to undergraduate students. If you are an undergrad interested in energy geography and have ideas for how we could support you, then join our team as an undergraduate representative!

Responsibilities:

  • Attend executive committee meetings

  • Promote interests of undergraduate researchers in research group meetings (potential to think of creative ways to engage and support undergraduates within and through the groups’ activities)

  • Find ways to form and maintain connections with wider undergraduate community, and to canvas their opinions on the work of the EnGRG

  • Collaborate with undergraduate and ECR representatives to plan events for building skills and showcasing PGR research.

  • Interface with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions

  • Manage and award the bursaries for the mid-term conference (if, as a team, we decide to offer these bursaries again)

General Committee Member

This is a new role to be introduced this year, aimed at giving people the opportunity to get involved more directly (but also more flexibly) with the running of the EnGRG.


Responsibilities:

  • Attend executive committee meetings

  • Volunteer assistance as needed in EnGRG initiatives

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions

 

Filled Positions

Elected committee members still in office

Chair

Dr Peter Forman - Northumbria University
Term: 2020 - 2023

​​Responsibilities:

  • Chair committee meetings

  • Create and distribute agenda ahead of committee meetings

  • Set targets and objectives for EnGRG, manage and host its activities, ensure targets are met

  • Communicate with external organisations on behalf of the EnGRG to set up events and activities

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Represent the EnGRG at bi-annual Research Groups Sub-Committee meetings

  • Submit bi-annual reports on EnGRG activities

  • Participate in marking of student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Review and sign off on official documents, as needed

  • Where possible, attend sponsored RGS sessions

  • Edit and upload EnGRG video content (until someone else with access to video editing software joins the committee)

Secretary

Dr Imogen Rattle - Leeds University

Responsibilities:

  • Attend executive committee meetings

  • Schedule committee meetings and take a list of apologies for absences

  • Upload agenda to EnGRG dropbox (received by email from chair)

  • Take and archive EnGRG meeting minutes

  • Periodically review the membership figures for the EnGRG (and update executive committee)

  • Send welcome email to new members

  • Add and remove members from the EnGRG mailing list

  • Moderate email list (in collaboration with communications officer, who takes the lead)

  • Send the minutes from the AGM and details of any committee changes to the RGS (rhed-1@rgs.org) by 31st October.

  • Respond to general emails and enquiries received on the engrg.rgs@gmail.com account

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Represent the EnGRG at bi-annual Research Groups Sub-Committee meetings

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Assist in applications for funding for supporting EnGRG activities

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Review and sign off on official documents, as needed

  • Where possible, attend sponsored RGS sessions

Treasurer

Dr Rosie Robison - Anglia Ruskin University
Term: 2020 - 2023

​​Responsibilities:

  • Attend executive committee meetings

  • Manage the research groups’ bank account.

  • Review and report on any payments or deposits.

  • Oversee and sign off on expense claims

  • Ensure transparency in financial reporting

  • Send a financial report to RGS by the 31st of October each year, included in which should be a photograph of a recent bank statement. A template for this can be found in the Research Groups’ Handbook. It should be sent to: rhed-1@rgs.org

  • Participate in marking student dissertations

  • Send pertinent RGS emails received only by the chair, treasurer, and secretary to the communications officer for circulation.

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Represent the EnGRG at bi-annual Research Groups Sub-Committee meetings

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Assist in applications for funding for supporting EnGRG activities

  • Where possible, attend sponsored RGS sessions (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Review and sign off on official documents, as needed

ECR Representative

Dr Kate Scott - University of Manchester
Term: 2020 - 2023

Responsibilities:

  • Attend executive committee meetings

  • Promote interests of ECRs in research group meetings (potential to think of creative ways to engage and support ECRs within and through the groups’ activities)

  • Find ways to maintain connections with wider ECR community, and to canvas opinions

  • Collaborate with undergraduate and postgraduate representatives to plan events for building skills and showcasing ECR research (potentially including training workshops)

  • Communicate with communications officer to inform them of anything that needs promoting, or events that need RSVP pages made

  • Assist in the organisation and hosting of annual ‘energy frontiers’ sessions at the RGS annual conference

  • Work to increase the equality, diversity and inclusivity of EnGRG activities

  • Participate in marking student dissertations (and potentially other awards, if additional awards are subsequently offered by the EnGRG)

  • Where possible, attend sponsored RGS sessions